Fujitsu Document Scanner fi-5110C
Document Scanning Services
Even though we have heard about the paperless office for over a decade, most businesses still have 95% of their information laying on desks and filed away in cabinets. This creates a host of problems for businesses. Beyond government regulations, businesses are faced with the increasing costs of storing, finding and distributing documents accross multiple locations and departments.
We can help by scanning your documents.
A document scanning service will transfer your paper records into electronic copies. The electronic copies are now available to anyone with access to the document database. Any document can be quickly found using keywords. If a hard copy is required it can be printed and once used, shredded and recycled.
Most offices operate under a flood of paper documents. Employees maintain a personal archive, each office maintains another archive and then there is also an official company archive. The storage required for paper documents grows at a rate of 20-25% every year. To help meet their storage needs many companies look to off-site storage companies to store their company documents. This solves the storage problem but can be very costly depending on the size of the buinsess.
Paper documents must also be filed. And more importantly, filed correctly if they are to be easily retrieved. This job can be shared by many high cost employees or a lower cost file clerk must be hired. Since most employees don't like filing; this job is often left to pile up on the corner of the desk. With an electronic document system this function can be eliminated and employees can focus on their core responsibilities.
Once documents are filed they need to be easily accessed. Many documents are misfiled and others are simply lost. This can amount to an inconvenience to an office worker or legal liability for the company and its officers.
Another problem of paper records is the difficulty in sharing documents across locations and departments. Once a document is in an electronic format they are easily shared with anyone who has access to the company network. There is no longer a need to keep copies of frequently accessed documents in several places. Forms can now be sent via email instead of postal mail or overnight delivery for further cost savings
Our document capture system is built for production. Using the latest high-speed scanners and leading software technology, we can provide your company with the ability to convert paper records into searchable, digital images.
Documents that were once difficult to locate can now be found from your desktop, every time.
What we offer. . . .
- Complete project management services
- Assessment, Setup and Testing
- Document Preparation, Coding & Unitization
- Production/Status Reporting
- Quality Assurance
- Production document scanning services
- Complete Scanning Services - Color, Black & White
- Automated Indexing - Bar Code & OCR
- Manual Indexing - Key Entry & Verification
- Full-Text OCR Indexing
- All image formats including TIFF, PDF and JPEG
If you already have a document management system and just need to eliminate the high front-end costs of scanning and indexing, we will provide the right approach. The operational efficiencies of our service bureau mean savings for your company.
If you are just starting out and have a specific document scanning project, give us a call. We can quickly scan large volumes of documents, convert to any image format and send directly to your server, ready for immediate access.
We will offer alternatives and give you results.
